In the past, sharing files with colleagues required printing documents or physically passing them around. This was inefficient and resulted in a lot of miscommunications and errors. The newer method is to use file-sharing software that allows employees to upload or download different types of files via the internet or on a network. The best document-sharing programs have features such as central data storage, and real-time collaboration. This allows the project manager to distribute information and manage their projects in real-time.

Ideally, the top file-sharing tools also have IT control over the content to ensure that sensitive or inappropriate data being shared. They also ensure that all users are operating with the most recent version of each file. Cloud-based software allows for multiple permissions, which helps keep security in check and prevent leaks of data.

Version tracking is a vital feature of any document-sharing program and many vendors have incorporated this feature into their systems to assist teams avoid replicating or working on outdated versions. You can look for this in platforms that support popular office programs and CAD files, or even videos and images.

The most advanced document sharing applications also allow seamless collaboration. They are simple to use and offer a positive experience starting with the onboarding process all the way through to day-today use. Find an easy-to-use interface and the ability to search for specific words or phrases in the body text and titles, in addition to filtering by date of upload and last modified dates, file type and more. The platform should also be able to sync your local computer with the files in the cloud to maximize productivity and convenience.

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